Inventory

Inventory is the predictive stock management agent of Dental Brain. It combines real-time value analysis (Recency, Frequency, Monetary value of usage) with safety and batch-expiry rules to anticipate shortages and suggest orders to the supplier. All analytics run locally on the clinic server.

Why it matters

A dental clinic’s stock has two hidden costs: breakages (not having a material during a procedure) and expiry (ordering too much). The manual protocol of reviewing Excel every Monday detects neither in time. Inventory watches both continuously and emits alerts with useful lead time — without waiting for the next review.

How it works

The agent combines two modes: (1) reactive, fires an alert when actual stock crosses the configured minimum threshold; (2) scheduled 24h, recomputes value scores per SKU and projects expected depletion. For each SKU it generates an order suggestion with quantity, preferred supplier and optimal batch by expiry. Automatic notification to the assistant and the manager.

Integration with the clinical workflow

Inventory consumes from the appointments module (which procedures are scheduled) and from the treatments module (which materials each service type consumes) to refine projection. When there is breakage risk for an already scheduled appointment, it escalates the alert to urgent.